Working at Pan Atlantic
Pan Atlantic Foundation is a not for profit that specializes in creating high-quality high school exchange programs for non-US citizens in the US. Our staff are professional who each has a decade or more in the field of international exchange. Our Staff are educators, administrators, parents, former host parents who have international experience and a love for a program that truly changes lives. We are united in our mission to make the world a better place for all people through educational and cultural exchange.
We are a small organization, but we are good at what we do, and we enjoy ourselves while we do it.
We are a small organization, but we are good at what we do, and we enjoy ourselves while we do it.
Current Openings
Position: Area Representative
Location: Home Based Field Office
Description: Please see our pages about how to become an Area Representative. It's an exciting way to get started in the field of High School Exchange. Help change lives on a part-time basis!
Location: Home Based Field Office
Description: Please see our pages about how to become an Area Representative. It's an exciting way to get started in the field of High School Exchange. Help change lives on a part-time basis!
Position: Program Operations Coordinator, Secondary School Program Operations
Location: Portland, Maine
Full-Time position
Pan Atlantic Foundation is a not for profit specializing in creating high-quality high school exchange programs for non-US citizens in the United States. Our Staff are educators, administrators, parents, and former host parents who have international experience and a love for a program that truly changes lives. We are united in our mission to make the world a better place for all people through educational and cultural exchange.
Summary of Position
The Program Operations Coordinator Secondary School Program Operations role supports the team in all operational areas relative to a successful J1 Visa exchange program. As a member of a small team, this person would be engaged as valued member of a growing organization and provided the opportunity to be involved in strategic planning and problem solving. The ideal candidate is solution driven, ready to build relationships, and work in a way that is mindful of others and upholds the spirit our mission. Must have strong written and verbal communication skills for internal and external correspondence between various teams. Must also have a working knowledge of Microsoft office (excel), Google Docs/Sheets, CRM, and general computer proficiency.
Primary Responsibilities
Ensure compliance with U.S. Department of State and CSIET regulations, working closely with Senior Director of Secondary High School Operations in all tasks related to student applicants, host family applicants and student and agent support.
• Assist in the data entry for the creation and distribution of DS-2019 forms and SEVIS Fee Receipts as per U.S. Department of State regulations, as well as monitoring and updating required SEVIS changes for the duration of the program.
• Responsible for the case reporting, tracking and resolution of low-moderate level support cases
• Generate, deliver, and track invoices for program fees.
• Assist with data entry for student insurance.
• Track and process early terminations and extensions of program participation.
• Assist in the review of student applications including grade review, language assessment, and tracking of student documents required for application completion.
• Monitor email to ensure expedient responses to all parties.
• Attend at least one week of student arrival orientation in either NY or LA
• Oversee components of the FLEX Grant, including data entry of student applications, reimbursements, and tracking program requirements.
• Assist with school registration with the Director of Field Staff
Secondary Responsibilities (as needed)
• Help manage incoming documents-verifying accuracy and uploading to CRM.
• Create student ID’s for new placements/placement changes.
• Assist with the maintenance of website content.
• Create placement notifications.
This role may require late evenings and weekend work at various times throughout the year. Some international and domestic travel will also be required.
Requirements:
• Related experience in operations preferred
• Ability to work and support team members
• Excellent administrative and organization skills with ability to effectively multitask; strong attention to detail
• Ability to take initiative and maintain flexibility
• Computer skills including MS Word, Excel and Outlook and CRM management are required.
• Bachelor’s degree from four-year college or university required
• International work or study abroad experience a plus
Please forward cover letter and resume to services@panatlanticfoundation.org
Location: Portland, Maine
Full-Time position
Pan Atlantic Foundation is a not for profit specializing in creating high-quality high school exchange programs for non-US citizens in the United States. Our Staff are educators, administrators, parents, and former host parents who have international experience and a love for a program that truly changes lives. We are united in our mission to make the world a better place for all people through educational and cultural exchange.
Summary of Position
The Program Operations Coordinator Secondary School Program Operations role supports the team in all operational areas relative to a successful J1 Visa exchange program. As a member of a small team, this person would be engaged as valued member of a growing organization and provided the opportunity to be involved in strategic planning and problem solving. The ideal candidate is solution driven, ready to build relationships, and work in a way that is mindful of others and upholds the spirit our mission. Must have strong written and verbal communication skills for internal and external correspondence between various teams. Must also have a working knowledge of Microsoft office (excel), Google Docs/Sheets, CRM, and general computer proficiency.
Primary Responsibilities
Ensure compliance with U.S. Department of State and CSIET regulations, working closely with Senior Director of Secondary High School Operations in all tasks related to student applicants, host family applicants and student and agent support.
• Assist in the data entry for the creation and distribution of DS-2019 forms and SEVIS Fee Receipts as per U.S. Department of State regulations, as well as monitoring and updating required SEVIS changes for the duration of the program.
• Responsible for the case reporting, tracking and resolution of low-moderate level support cases
• Generate, deliver, and track invoices for program fees.
• Assist with data entry for student insurance.
• Track and process early terminations and extensions of program participation.
• Assist in the review of student applications including grade review, language assessment, and tracking of student documents required for application completion.
• Monitor email to ensure expedient responses to all parties.
• Attend at least one week of student arrival orientation in either NY or LA
• Oversee components of the FLEX Grant, including data entry of student applications, reimbursements, and tracking program requirements.
• Assist with school registration with the Director of Field Staff
Secondary Responsibilities (as needed)
• Help manage incoming documents-verifying accuracy and uploading to CRM.
• Create student ID’s for new placements/placement changes.
• Assist with the maintenance of website content.
• Create placement notifications.
This role may require late evenings and weekend work at various times throughout the year. Some international and domestic travel will also be required.
Requirements:
• Related experience in operations preferred
• Ability to work and support team members
• Excellent administrative and organization skills with ability to effectively multitask; strong attention to detail
• Ability to take initiative and maintain flexibility
• Computer skills including MS Word, Excel and Outlook and CRM management are required.
• Bachelor’s degree from four-year college or university required
• International work or study abroad experience a plus
Please forward cover letter and resume to services@panatlanticfoundation.org
Position: High School Field Support Administrative Assistant, part-time daytime availability
Start: Tentatively, November 1, 2019
As a part time employee when you choose to participate in supporting our operations, you will be paid on hourly basis.
Primary Projects:
The High School Operations Assistant will have regular day-time availability, 10am-3pm M-F or agreed upon availability.
They will possess excellent verbal and written communication, as well as superior organizational and time management skills, as you will be expected to communicate with the office regularly regarding progress on your projects. The preferred candidate must have administrative assistant experience. Excellent computer skills including MS Word, Excel and Outlook and CRM management are required. Excel skills must include the ability to export, filter, and manage data efficiently. Offer upon approved Criminal Background Check and two positive references.
Please email Jacki Hartford Mitcham at jhartford@panatlanticfoundation.org with resume and cover letter.
Position: High School Field Support Administrative Assistant, part-time daytime availability
Start: Tentatively, November 1, 2019
As a part time employee when you choose to participate in supporting our operations, you will be paid on hourly basis.
Primary Projects:
- Track placements to approval and communicate payment readiness
- Create and update Area Rep Bio’s
- Assist with Area Representative onboarding documentation
- Create student marketing resources
- Assist with outreach
- Assist with school registration with the Director of Secondary School Operations
- Help manage and collect incoming documents-verifying accuracy and uploading to CRM during HF approval process.
- HSE’s
- Host family Interviews
- Photos
- Call Host Family references as needed.
- Call Area Representative references as needed.
- Additional responsibilities as communicated by Director of Secondary School Operations
The High School Operations Assistant will have regular day-time availability, 10am-3pm M-F or agreed upon availability.
They will possess excellent verbal and written communication, as well as superior organizational and time management skills, as you will be expected to communicate with the office regularly regarding progress on your projects. The preferred candidate must have administrative assistant experience. Excellent computer skills including MS Word, Excel and Outlook and CRM management are required. Excel skills must include the ability to export, filter, and manage data efficiently. Offer upon approved Criminal Background Check and two positive references.
Please email Jacki Hartford Mitcham at jhartford@panatlanticfoundation.org with resume and cover letter.